Call us today to discuss your requirements: Tel: +44 (0) 1684 893712

Accommodation booking services:

We can assist with setting up preferential rates for your delegates attending your event or exhibition.

Processes involved:

We will identify the hotels closest to your event, within a range of budgets and negotiate the best rates we can.

Once you have identified which hotels will be of most interest for your delegates, we will hold an allocation of rooms on your behalf, which you will not need to guarantee. We will release any rooms not picked up by the delegates with the hotel at agreed dates.

Our service enables you to accommodate your delegates accommodation requirements as effortlessly as possible and with no obligation on your behalf to guarantee the rooms.

Booking instructions for your delegates:

Block code reference: We can set-up block codes referencing your event and provide the reservations office number your delegates should call. This is a simple way to prompt delegates into booking their accommodation at their event registration stage. 

Landing page: We have an arrangement with many of the larger hotel groups to create a page which links directly to the hotel’s booking system but via a page customised for your event or exhibition. An example of an event we have arranged this for can be seen here:-

http://erus2012.com/practical/venue-accommodation

Ratecard: We can prepare an accommodation booking form for your event from which your delegates may book online or via our dedicated reservations number and dedicated reservations account manager.

Download an example rate card.

We offer the above services without charge and for events where a significant number of bedroom nights are involved. We are happy to offer a member of our staff to assist with on-site accommodation desk assistance.