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Processes involved

We will identify the hotels closest to your event, within a range of budgets and negotiate the best rates we can.


Once you have identified which hotels will be of most interest for your delegates, we will hold an allocation of rooms on your behalf, which you will not need to guarantee. We will release any rooms not picked up by the delegates with the hotel at agreed dates.


Our service enables you to accommodate your delegates accommodation requirements as effortlessly as possible and with no obligation on your behalf to guarantee the rooms.

Block code reference

We can set-up block codes referencing your event and provide the reservations office number your delegates should call. This is a simple way to prompt delegates into booking their accommodation at their event registration stage. 

Landing page

We have an arrangement with many of the larger hotel groups to create a page which links directly to the hotel’s booking system but via a page customised for your event or exhibition. An example of an event we have arranged this for can be seen here:


We can prepare an accommodation booking form for your event from which your delegates may book online or via our dedicated reservations number and dedicated reservations account manager.

We offer the above services without charge and for events where a significant number of bedroom nights are involved. We are happy to offer a member of our staff to assist with on-site accommodation desk assistance.

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